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Export creates a JSON snapshot of the Poelis data you have access to. It’s designed for offline analysis, archival, migrations, audits, and sharing data with downstream tooling (Python, MATLAB, internal pipelines). You can export everything in your organization, or only selected workspaces and products.

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Where to find it

This functionality is only available to organization’s administrators
  1. Open Settings.
  2. In Organization Data Export, click Export data.
This opens a selection dialog where you choose what to include.

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Choose what to export

The export dialog is organized as a tree:
  • Select All Workspaces (top option)
  • A list of workspaces, each expandable to show its products

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Export everything

To export the whole organization snapshot:
  1. Enable Select All Workspaces.
  2. Click Export Selected.
Use this when you need a complete backup or a full data dump for an external system.

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Export specific workspaces / products

To export only a subset:
  1. Expand the workspace(s) you want.
  2. Select either:
  • the workspace checkbox (includes all its products), or
  • specific product checkboxes (includes only those products)
  1. Click Export Selected.
This is useful when you only need data for one project (workspace) or one system (product), or you want smaller exports for faster iteration. Data Export in Poelis

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What you get

When you click Export Selected, Poelis generates a downloadable JSON file containing a snapshot of the selected scope. In general, expect the export to include:
  • Workspace and product structure (hierarchies)
  • Entities and their fields (e.g., items, properties, metadata)
  • Relationships needed to reconstruct the structure (parent/child, references)
If something isn’t visible to you in Poelis due to permissions, it won’t appear in the export.

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Permissions and access rules

Exports follow the same access boundaries as the app:
  • You can only export workspaces/products you can see.
  • If you can see a workspace but not a product (or vice versa), selection and output reflect that.